What is Cepheo Quality and Sample Management

Dawid Kaczmarek Updated by Dawid Kaczmarek

Introduction

CEPHEO Quality and Sample Management for D365FO is an advanced and highly specialized solution for companies within process manufacturing or other industry having same LIMS requirements, which builds upon the comprehensive functionality available in Microsoft D365FO.

The module is the 'core' part of the package 'CEPHEO Process Industry'.

When working in the processing industry, the requirement to be in control of the quality processes is often quite different from the processes in the discrete industry. Terms such as ‘Release during Continuous production’; ‘Sequence for performing quality control’; ‘Automatic release after freezing/maturing’ are examples of terms frequently used.

Requirement to quality control is often extensive and decision for release of products/Batch are based on several tests performed on samples taken from Batch and/or LP´s during receiving, production or handling. Tests can be handled by internal and/or external qualified personal and Lab.

Handling of samples and ability to perform release of LP´s in a continues production environment with long time production of the same Batch, is therefore a key element for the quality processes.

Process manufacturing is the branch of manufacturing that is associated with formulas and manufacturing recipes. Process manufacturing is common in the food, poultry, beverage, chemical, pharmaceutical, consumer packaged goods, and biotechnology industries. In process manufacturing, the relevant factors are ingredients, not parts; formulas, not bills of materials; and bulk materials rather than individual units; and usage of the term’s Co-product, By-products, planning items and yield.

This module is adding a lot of the basic functionality needed for the processing industry using D365FO as ERP platform. This will cover features like:

  • Disposition code introduced for on-hand stored on license plates (LP)
  • Setup of frequency indication for creation of a quality order (advanced quality associations)
  • Setup of frequency indication for execution of a test in a test group
  • Advanced quality orders
  • Test priority on advanced quality orders
  • Supplemental test handling
  • Automatic validation of advanced quality orders
  • Automatic release of Batch/LP
  • Multiple active quality orders for the same Batch/LP
  • Disposition time for availability of Batch/LP
  • Warehouse policy for input blocking certain disposition code on warehouse locations
  • Sample creation, manually or automated in a planned sequence
  • Printing of sample labels
  • Sample registration with planned sequence for creation of quality orders
  • Storage of reference samples
  • Stability testing
  • Release control of LP in continuous production flow within the same Batch
  • Sample handling using handheld devices
  • Quality work forecasting
  • Batch manufacturing date logic
  • Formula yield

All the above, and much more, is described in detail in this document.

This module is part of a collection of modules, that all together is the total offer from CEPHEO for the process industry running D365FO, as ERP platform.

When all modules are installed, the overall production flow is designed to support all processes shown in the following figures:

Figure 1: High-level overview of process flow for a manufacturing company within the process industry, using mixing concept Figure 2: High-level overview of process flow for a manufacturing company within the process industry, using separation concept e.g., chickens being separated into several end products.

NOTE: We cannot recommend using the same batch number for products that are not related. We only recommend using the same batch number for products that are produced together such as bulk products and the finished products they are used in.

Standard functionalities distinguish between 2 batch number: 1. The 'system' batch number (allocated by the system manually or automatically) 2. The Vendor batch number (can be entered manually on the system batch number OR via the vendor registration process when registering against a purchase order) This means that purchased products can hold the same Vendor batch number on multiple 'system batch numbers' which enables a trackability of the various times the same vendor batch has been received and the quality control carried out on each.

When the receipt is from a production/batch order allocating the same batch number to all products within a manufacturing cycle i.e., bulk products being used in finished products, this will allow you to have a steady stream of samples and quality orders spanning both the orders outputting the intermediate products as well as the finished products.

NOTE: When installing this module in a running environment you will have to allocate batch disposition codes to all on hand stock (both on batch and LP’s level) to unblock on hand that should be available for issue. Jobs are available for this in the Quality module.

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Release notes Cepheo Quality and Sample Management

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