Vendor Audit Management

Dawid Kaczmarek Updated by Dawid Kaczmarek

Vendor Audit Management

To secure that specific product we are buying from a vendor using AVA agreements, are produced, released, handled, and documented in accordance with our requirements and company policy, requirement for a vendor audit can be created and maintained.

Performing an audit can result in a chosen audit score and/or audit status. The audit status can approve or revoke approval, update the AVA ID's and/or Audit expiration dates on all AVA records covered by the audit.

For each AVA record it can be setup whether audits are required for the AVA ID's.

The value of field 'Audit required' can be setup on several levels and is then inherited to the next level:

The field can be setup on the Item model group to be inherited to the released products, that use the item model group.

When setup on the released product (fast tab 'Purchase'), the value of the field is inherited to the Advanced vendor approval records created for the product.

The value can also be setup on the vendor account, when the vendor account is used on an AVA ID record as either the vendor or manufacturer, it will be inherited.

Figure 17: Audit requirement

If the requirement is set for one or more of these instances, the audit requirement will be set when creating an AVA record.

The audit requirement can be edited on all levels and for an AVA record until approval has been performed.

From the vendor audit, information of Vendor and manufacturer certification can be seen and edited, using the menu [Vendor certification] or [Manufacturer certification].

Figure 25: Vendor certification

Here a number of information data regarding the vendor or manufacturer can be listed and maintained. Certifying organizations and certification types can be maintained and expiration can be given.

The standard Dyn365FOE document handling system is available for each certification.

There is no business logic between expiration of certificates and expiration of audits.

How did we do?

Audit records

Number sequence for Vendor Audit

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